Facility Use Request Form

FACILITY REQUEST POLICY

1. Requests must be submitted via the electronic request form at least one month in advance of event.
2. Requests can only be made 3 months in advance of the event.
3. Requests will be approved in the order received falling within our hierarchy policy.
4. Groups requesting to use the Gym will be allowed two (2) hour slots per week with the exception of Saturday determined on a case by case basis.
5. The building is not available for community use on Wednesdays or Sundays.

Disclaimer

It is always our intent to make our facility available to the community as requested and reserved!
We will do our very best to accommodate your request but reservations are not 100% guaranteed.
We will make every effort to give you as much notice as possible but please understand, as needed, we may need to cancel a portion or all of your reservation.

Contact Information

Event Organizer *

Please provide first and last name. The primary contact and responsible party for this event. This person will handle event-related inquiries and be the point of contact for resolving any issues that may arise.

Event Organizer Phone Number *

Event Organizer Email Address *

Organization or Group Name

If applicable, if not type N/A.

Do you regularly attend WCN? *

Yes

No

Event Information

Event Name *

Number of People Attending *

Date(s) of Event *

Event Description *

Start to finish, please provide ALL details of the event. Failure to provide this information will delay the review of this event.

Food? *

Will you have food at your event?

Yes

No

Food: Please explain and provide as much detail as possible. *

Frequency *

i.e. every Monday, one time, etc.

Setup start time *

We will assume that you will setup until the start of the event unless otherwise noted.

Event start time *

What time does the event officially start?

Event end time *

What time does the event officially end?

Any dates that you will NOT use the building during Requested Period

If you are requesting an ongoing event, we need to know any dates within your requested time period that you will not be using the building. Please specify those dates here.

Cleanup *

What time will you be cleaned up and exiting the building? We will assume that clean up will begin as soon as your Event as ended as indicated above, unless otherwise noted.

Room Request *

What room(s) would you like to use?

Sanctuary - capacity 900

Hawks Hall - capacity 100

Kitchen

Cafe - capacity 85

Auditorium - capacity 100

Gym

Prayer Room

Clubhouse

Clubhouse Foyer

Courtyard (outdoors)

111 - Classroom

207 - Classroom

208 - Classroom

506 - Classroom (youth)

511 - Classroom

512 - Classroom

513 - Classroom

South Foyer

North Foyer

I'm not sure what room will fit my request.

Other

Equipment Requests

Do you need any equipment? *

Tables/chairs, TV/DVD player, podium, etc.

Yes

No

Equipment: Please let us know what you need. *

Please note that we are unable to provide any paper products, utensils or coffee supplies.

Do you need tables/chairs...indicate size, type, and quantity needed. Please list any other equipment with quantities.

Tech Requests

Do you require any kind of tech for your event? *

Yes

No

Tech: Please select any/all items you need. *

Lighting

Sound

Projection

Other

Announcements

Announcements are for Church or ministry events only.
Timing of announcements will be decided by the Church Office.

Announcements: How does this announcement fit within the vision of WCN? *

Announcements: What ministry category does this announcement fall under? *

Discipleship

JOY Club (55+)

Kids

Men

Outreach

Recovery

Sports

Students

Women

Young Adults

Special Events

Other

Announcements: Who is the main target group of this announcement? *

Announcements: Who is the main contact for this announcement? How does one contact this person? *

Announcements: Do you need to sign up? If so, how? *

Announcements: Please provide a short 1-2 sentence description of your announcement. *

This will be used in places like the events page.

Announcements: Marketing paragraph. *

This is a full description of your event for use in places such as the website and emails.

Announcements: File upload

The Marketing Team will create a graphic, if applicable. Please provide any pictures that would be helpful in creating promoting your event (past event pictures, logo, inspiration, etc.).

No files currently selected

Add up to 5 files. Maximum file size 10 MB.

Door Access/Schedule

For your safety and the security of the building doors will be scheduled to unlock for setup, before, and after the event as determined by a the church and provided via the confirmation.

If people need to get in/out outside of the door unlock time, please let people in/out as needed, but please DO NOT prop the doors open.

Doors: Key Card *

I have a key card and don't need any doors unlocked.

I have a key card but I need the doors unlocked for others to enter.

I do not have a key card.

Doors: I need the door(s) unlocked for setup. *

Please see the Door Access/Schedule information below.

Yes

No

Doors: I need the door(s) unlocked for the event. *

Please see our Door Access/Schedule below.

Yes

No

Doors: I need the doors open a little longer than the policy allows.

Please explain why you need the doors open and for what time period. We will receive your request and let you know if we are able to accommodate. If our policy works, then just write N/A or 'all good'.

Fees

While WCN does not charge "rental" fees to use the building, we do request payment for individual services provided for each event.
Please contact the Church Office for associated fee information. - Fees are charged per use. -
Groups not associated with WCN require a WCN Host and there is a fee to be paid directly to the host. - Any groups requesting the use of the Sanctuary or Auditorium require a WCN Tech (there is a fee to be paid directly to the tech). - Groups of 50 or more will be required to pay a custodial fee.
Custodial fees are paid to WCN.

WCN Property/Facility Use Policies

Please read and review our policies by clicking this link: https://docs.google.com/document/d/1AGBe44eAUOqMSa8E48Jsf2KaRsmg5-bdRe74RVrkJdw/edit?usp=sharing.

Please affirm acknowledgement, understanding and compliance by checking each statement below.

I/We understand that I will be responsible for any damages to the church facilities resulting from this proposed use of facilities.

To the best of my/our knowledge the purpose for which I am requesting use of church facilities will not contradict the church’s faith, and I commit to promptly disclose any potential conflict for which I am aware or become aware to church staff. *

I/We have read and understand the policies as stated in the WCN Property/Facility Use Policy (provided above). I/We agree to pay any associated fees. *

I/We agree to contact the church if any dates or times change. I/We hereby release West Chester Nazarene church from any and all liability, past present and future, arising from use of the church facilities. *